Last Friday I turned in my final order of the school year. It was about a $1300.00 order. I showed I still had $1394 and change.
The school secratary returned my requistion request with a note that said, “Can’t enter this order, your account only has $1.17.”
When I picked up my mail at lunch I was shocked. I called central office and asked for an audit of my budget. I compared it to my budget log. I couldn’t figure it out. I shared this news with my principal and he couldn’t figure it out. The only differences I could see was one item that I listed as being $125.00 and the audit showed it charged $$158.00. A difference of $28.00…not $1200!!! I also had a $194.00 deduction that they did not, so in all theories…I would be negative if that went through!
I called central office and explained the dilema to the budget lady. She said the best way she could help me would be for me to come on Monday and go through the budget line-by-line with her.
I took the budget binder that weekend (where I keep track of all requisitions, invoices and P.O.’s) and the audit from CO, home to my husband. He analyzed everything and it all came down to the very last item on the budget. An encumbrance was not negative on a $1500.00 order. They also clearly never had recorded the $194 item. So it balanced out to right around $1290, exactly what I thought I should have. Whew. Now all I had to do was prove it to CO.
So this morning I drove down to Central Office. I sat in the ladies office and explained to her where I thought the errors where. We were right about the encumbrance. Somehow it stayed positive when it should have been negative.
